Information for Students Graduating

Here's all the information you need about eMail and other services for students upon commencement. 

This information is correct for students commencing Monday May 20, 2024.  This page was last reviewed for accuracy April 15,2024. It will continue to be updated as we move closer to Commencement.

Please also see the Yale ITS Graduating Students IT page for additional retiring Yale account information.

Information

YaleMail

Email Account Deactivation: Email accounts for graduating students who leave SOM will expire approximately one year after graduation. Save and Migrate Email and Calendar before May 20, 2025. All messages sent to your email account after this time will be bounced back to the sender. Email forwarding, email auto-reply, and any other services affiliated with your email account cease to function at that time, and related data will no longer be accessible. We strongly recommend that you begin migrating and using another email account as soon as possible after graduating. This means that you should start using new email accounts and should archive any important email or data you have stored on Yale servers.

Email Forwarding and Auto-Reply

• You can ease the transition away from your Yale email address by enabling email forwarding and/or auto-replies.
• Email forwarding automatically redirects all messages sent to your Yale Account to another account. This can be used to make sure you don't miss mail sent to your Yale account during the transition period.
• Auto-reply automatically sends a message to anyone who sends you an email. This feature can be used to inform people of your new email address.
• Note: Both email forwarding and auto-reply will stop working when your account is deactivated on June 20, 2025.

AYA YaleMail: Lifelong Email 

• The Association of Yale Alumni provides a YaleMail email account service. This service gives you a life-long email address ending in @aya.yale.edu on the Google Apps for Education platform
• May 2024 graduates will receive an email from the Yale Alumni Association in early February with information on how to set up a YaleMail account.
• Note that Yale Mail is operated entirely by the Association of Yale Alumni. Help Center for Alumni Email

Archiving Your Email

• Once your account is deactivated, you'll no longer have access to mail stored in your Yale account. We suggest you archive your mail before leaving campus so you can request assistance if needed.
• Delete any unwanted e-mail (why move what you don’t need?). Check Inbox (and any sub-folders); Sent Items; Any other mailbox folders where you have messages
• Deleted Items – the last but most important step – delete all messages from this folder!
• Click here to set up and use Personal Folders in Outlook
• For instructions on downloading your YaleConnect email in other versions of Outlook see here: Archiving or Migrating Your Email Account. You may also find the Google Outlook Migration tool useful for this step.

Canvas

• Canvas access for graduating students who leave SOM will expire June 1,2025. You can find your courses under Past Enrollments.
  Click here for instructions on downloading course files from Canvas

Slack

• Your account on somstudents.slack.com will be deactivated on June 1, 2024; you will be logged out of the workspace on all devices.
• EMBA Students will be deactivated in embastudents.slack.com on June 1, 2024.
• Broad Masters students will be deactivated on June 1, 2024.

Capital IQ

• Your account with Capital IQ will active until August 31, 2024.
• Extensions beyond that date are possible for students that are still seeking full-time employment.

Yale.Box.com

You will lose the ability to login to your yale.box.com account after October 1st, 2024. Yale students are eligible to convert their 50GB yale.box.com accounts into personal box.com accounts to keep for life. You must convert your account by October 1st, 2024. After that date, there is no way for SOMIT to transfer your account to a personal one.

Office365

Subscription to Yale University’s Office 365 License expires one year after Commencement.  You will have a Yale University Office 365 license for free through one year after Commencement. You will need to take up a subscription directly with Microsoft to continue to have the Office 365 product.

OneDrive File Storage

• You will lose the ability to login or sync with your Yale SOM OneDrive storage after June 1, 2024.
• Please move all of your files to either a personal OneDrive account or alternative storage device.

Request Refund of Unused PaperCut Funds

To obtain a refund of your unused PaperCut funds, email BluePrint@yale.edu

VPN, Canvas and Library Resources through VPN

On October 1st, 2024, you will lose access to connect to the Yale VPN, Canvas and library resources available through Yale’s network. VPN access extension can only be granted to individuals with an active affiliation with the university. If you are doing work that you believe requires extended VPN access please contact your department's business administrator or lead administrator about becoming listed as a sponsored identity. 

Yale Software Library

Access to the Yale Software library ends at graduation.

Adobe Creative Cloud: Graduating students will continue to have access to the Yale licensed CC through October 1, 2024. Visit Adobe’s migration page for graduating students for instructions to migrate Creative Cloud assets from Yale-assigned account to personal Creative Cloud free membership accounts.  Adobe also has a special Creative Cloud offer for graduating students.

CampusGroups

• Your CampusGroups account will be deactivated on/by June 1, 2024. The Office of Academic Affairs and Student Life handles this deactivation process.
• As new alumni, you will be added to SOM Connect , the School’s new digital alumni engagement platform. It is the digital hub for the alumni directory, events, regional and class groups, and much more. Reach out to the Alumni Relations Office ( yalesomalumni@yale.edu) by August-September if you have not received notification of being added to this platform. As alumni, you will not be given access to the student community instance of CampusGroups, unless permission has been given from the AASL office.
•  If you are graduating from SOM, but are still a joint degree student at another School: you will still be allowed access. Email som.aasl@yale.edu to re-activate your account
• If you are a joint degree student, who has yet to start their studies at SOM: you will be added to CampusGroups when you matriculate
• Returning Silver Scholars: will be re-activated with new admits by late-July. Email som.aasl@yale.edu by August 1^st if this has not occurred.

Transfer Ownership of Club Files and accounts

Before graduating, take stock of any files and accounts you own on behalf of Yale clubs and organizations. Transfer ownership of these accounts to a continuing Yale student before your own accounts are deactivated. Please note that transferring ownership is different from simply sharing a document.

The following services and accounts will not be deactivated after graduation:

• NetID
• Duo MFA
• Alumni email account
• SIS (Student Information System)
• Course search
• Yale Secure
• Qualtrics

Who is this information intended for?

This information applies to all SOM students commencing

Related Policy and Procedures

• All users of Yale University computing and networking facilities are expected to read and abide by the Information Technology Appropriate Use Policy.  For additional information, please familiarize yourself with the Policies and Procedures related to HIPAA Security.

Related Knowledge Articles

Student Applications Deactivation Dates