Summary
The Mobile Device service has a purchase support offering, to provide assistance in selecting and ordering a mobile device for Faculty and Staff on Yale's mobile plans.
Features
- Assistance selecting and ordering mobile devices, including cell phones and tablets
- Review AT&T & Verizon Data Plans
Who can use it?
The Mobile device service is available to SOM faculty and staff members
How much does it cost?
Staff:
There is no cost for our team to assist you. However, the department will be responsible for the cost of the mobile account, data plan and phone. Yale SOM encourages staff and faculty members to utilize the payroll reimbursement in order to maintain control of their cellular plans and devices.
(See Related Policy and Procedures below)
Faculty:
Purchasing Cellular Phones & Service: The policies regarding cell phone service and devices outlined below apply only to ladder and non-ladder faculty whose FTE is 50% or greater.
Prior permission required:
- Purchasing a new phone before the current one is out of warranty. Replacement of a lost or damaged phone is a personal expense.
- Purchasing additional phones / phone lines
No permission required:
- Purchasing a new phone if the old one is out of warranty
- Making changes in cellular service
How do I get it?
A supervisor must approve the request for staff cell phones. Please call (203) 432-7777 to schedule an appointment, or email us a request at somit@yale.edu
For Verizon cell phone replacement requests, please fill out the Replacement Request Form
For AT&T cell phone replacement requests, please email SOMIT@yale.edu and provide the phone number, phone model, storage amount and color of the requested device
Please visit the Yale IT Service Catalog for a listing of available mobile devices
Related Policy and Procedures
Upgrades
Faculty/Staff on the Yale Mobile Device Plan are eligible for a new phone every two years
Faculty Option 1: Monthly Stipend
Full-time faculty may request a cell phone stipend from their R&T funds for their monthly cellular phone service. The following conditions apply:
The phone should be used for conducting University business;
The taxable stipend for service will be paid through Yale’s payroll;
Faculty receiving a stipend may use R&T funds to purchase their phone;
Equipment costs will only be reimbursed after SOM IT receives required phone information for Yale asset tracking.
Faculty Option 2: Yale-Hosted Account
Instead of receiving the cell phone stipend, full-time faculty may also opt to purchase their cell phone service and device through Yale IT.
The monthly service charge and phone costs will be deducted from their R&T funds.
When selecting this option, the faculty member should be aware that the carrier will not discuss the account with them or make changes at their request; all requests must be initiated through SOM IT.
Faculty are expected to take over the service and payment of their account upon retirement or departure from the University.
Cellular phones purchased with R&T funds remain the property of the University.
Staff Monthly Stipend
As of October 1, 2019, the school adopted a new personal cell phone stipend policy. Per the University Tax Office and IRS regulations, we are required to process these stipends through the payroll system.
Please note that the monthly reimbursement will become reportable income.
On this plan, there is no reimbursement for new equipment. If at any time staff switch to the Yale Telecom service, they must wait 1 year from the date of the switch to purchase a new device.
All users of Yale University computing and networking facilities are expected to read and abide by the Information Technology Appropriate Use Policy. For additional information, please familiarize yourself with the Policies and Procedures related to HIPAA Security.